The Office Coordinator is responsible for managing front-office operations, providing administrative and logistical support, coordinating company activities, and ensuring smooth day-to-day operations across departments.
The role serves as the first point of contact for visitors and supports leadership and teams in scheduling, communication, procurement, and facilities management.
- Greet and welcome visitors professionally; issue visitor badges and ensure compliance with security procedures.
- Manage front-desk operations: answer calls, handle courier services, and maintain visitor records.
- Schedule meetings, book rooms, and arrange logistics (refreshments, internet access, transportation).
- Coordinate transportation logistics including car bookings and taxi arrangements for staff and guests.
- Support in-house events, workshops, and meetings coordination.
- Manage office supplies, housekeeping, and vendor relationships to ensure smooth operations.
- Oversee renewals of company contracts (leases, supplier agreements, car rentals, etc.).
- Monitor and ensure timely payment of utility bills and other office services.
- Support the Managing Director in administrative and meeting arrangements.
- Assist Sales Operations with updates and support regional and corporate programs such as Wellness, Safety, and Women Leadership initiatives.
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