Assistant Project Manager

Job description

Job Description

• Assists the Project Management and Site Supervision teams with contractual and administrative duties related to ongoing construction supervision services.

• Prepares, reviews, and maintains formal correspondence including letters, notices, and contractual communications in accordance with project procedures and consultancy scope.

• Ensures all outgoing and incoming correspondence aligns with AECOM’s standards and accurately reflects project records and contractual positions.

• Monitors contractor submittals, requests for information (RFIs), claims, and change requests, coordinating responses with relevant discipline leads and the Resident Engineer.

• Supports the tracking and documentation of variations, instructions, and contractual notifications to ensure compliance with agreed processes and timelines.

• Assists in maintaining project registers, logs, and databases including correspondence registers, variation logs, and contractual trackers.

• Coordinates with Document Control to ensure that all contractual documents are filed and archived properly within Aconex or equivalent project platforms.

• Reviews contract clauses, consultant scope, and contractor obligations to support the supervision team in preparing accurate and compliant responses.

• Attends site and coordination meetings as required and provides updates on correspondence, claims, and contractual matters.

• Works under general supervision, referring to the Senior Contracts Administrator or Resident Engineer for complex or high-risk contractual issues.

Qualifications

Bachelor's degree in Business Administration, Engineering, or a related field
Minimum of 4 years of relevant experience in project management or a similar role
Strong understanding of project management principles and methodologies
Excellent organizational and time management skills
Proven ability to work collaboratively in a team environment
Detail-oriented with a focus on accuracy and quality
Strong analytical and problem-solving skills
Proficiency in project management software and Microsoft Office Suite
Excellent written and verbal communication skills
Ability to work under pressure and meet deadlines in a fast-paced environment
Experience with budgeting and cost control
Familiarity with risk management and mitigation strategies
Adaptability to changing project requirements and priorities
PMP certification is a plus, but not required

Additional Information

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees.

Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world.

As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings.

Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management.

AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024.

Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions.

Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future.

With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact.

Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned.

Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it.

All your information will be kept confidential according to EEO guidelines.

Required Skill Profession

Business Operations Specialists